ROLE TITLE: ADMINISTRATOR / RECEPTIONIST
LOCATION: 2ND FLOOR ARTHURS QUAY HOUSE, ARTHURS QUAY, LIMERICK
V**APPLY ON THE WEBSITE** XVRO
HOURS: **APPLY ON THE WEBSITE** HOURS
The CASP Community Substance Misuse Team is a multi-disciplinary team,
within the suite of services managed by CASP, funded through the
MWRDAF responding to under *′s and their
families affected by substance misuse issues in the Mid-West Region.
We are now seeking to recruit a part time office
administrator/receptionist, on a 6-month fixed term contract, based at
our offices in Limerick City.
OBJECTIVE:
To carry out administrative tasks on behalf of the CASP Community
Substance misuse Team (CSMT) in the Mid-West Region. The successful
candidate will report to the CEO/Team Leader and play a pivotal role
in assisting the CASP and Community Substance Misuse Team in
developing and implementing administrative duties of a strategic and
operational role within the organisation.
THE ROLE WILL INCLUDE ADMINISTRATION DUTIES (BUT NOT LIMITED TO):
* To support the work with families and young people affected by
substance misuse in the Mid-West. This would incorporate the
Strengthening Families Programme.
* Greeting visitors and directing them appropriately and in a
professional manner ensuring sign in/sign out and any screening
processes in place are applied.
* Answering the telephone and directing calls as necessary
* Responding to all email/phone queries coming through reception
* Recording and distributing all incoming & outgoing correspondence,
including referrals to the service.
* Providing Administrative/Clerical assistance to CEO/Management in
relation to confidential correspondence, reports, and records.
* Support the Ecass and HRB reporting system.
* Provide administrative support at meetings when requested and
convene and arrange meetings and venues/zoom as required.
* Oversee the requisition of supplies and equipment in relation to
service requirements in line with budgetary allowances.
* Provide administrative support for financial procedures, practice
and reporting as required.
* Comply with all Health & Safety regulations and standard operating
procedures relating to covid- *, fire procedures
and maintaining safe working environment for all staff and visitors on
the premises.
* Maintaining an efficient filing system.
* Making travel arrangements and room booking where necessary
PERSON SPECIFICATION
* Ability to work as part of a team in a challenging environment.
* Excellent communication & interpersonal skills
* Ability to work on own initiative as well as working effectively
within the team.
* Good working knowledge of office management systems including
zoom.
* Knowledge of general administration procedures
* Ability to prioritise competing demands.
* Good problem-solving skills
* Strong organisational skills
* Excellent written and verbal communication skills
* Strong attention to detail
* Professional friendly demeanour and approachable
* Flexibility and adaptability in terms of tasks and time.
* Ability to maintain professional and personal boundaries.
SERVICE MANAGEMENT
KEY TASKS
* To comply with standards and procedures as directed by Management
and in line with best practice of funding agents.
* Support the development and implementation of good practice
policies and procedures in relation to financial accountability within
CSMT Service.
* Assist CEO/Team Leader in the preparation and planning of funding
applications and quarterly/annual reports.
* General administration and day to day maintenance of internal PC
network.
* Relevant general office duties, phone calls, photocopying,
scanning, filing etc.
* Maintain supplies inventory by checking stock to determine
inventory level, anticipating needed supplies, placing orders
following a purchase order system.
* Administer the day-to-day aspects of the service and facilities.
* Provide reports and statistics as required.
* Participate in ongoing evaluation and initiatives to improve the
quality of all aspects of the service.
* Undertake other ad hoc duties as and when is requested by the team
leader.
QUALIFICATION/EXPERIENCE
* Office administration experience is essential with at least
two-years paid/volunteer experience in a similar office environment.
* Experience in MS Excel, MS Access, MS Power Point, MS Teams and
zoom - essential
HOURS OF WORK: * hours per week excluding lunch
break, hours per day to be agreed by Team Leader.
CLOSING DATE: Closing date for receipt of completed application forms
is 5pm Wednesday the *th June **Apply on the
website** and interviews the week commencing **Apply on the
website**th June *.
Shortlisting will apply and a *-month panel may
be formed where future vacancies will be recruited from.
IF YOU WISH TO APPLY, PLEASE SEND A COPY OF YOUR CV PLUS A COVERING
LETTER STATING HOW YOU MEET THE JOB REQUIREMENTS TO: **APPLY ON THE
WEBSITE**
REFERENCE: ADMINISTRATOR/RECEPTIONIST, MID-WEST
Funded through the HSE by the Mid-West Regional Drugs Task Force
We need : English (Good)
Type: Permanent
Payment:
Category: Health
